For finance teams and bookkeeping firms
Invoices in. Checked. Waiting for your approval.
Your vendors already email you invoices. Forward them to Scribbles. The assistant reads each one, codes it, checks it, and sends it to the right approver on WhatsApp, SMS, or email. Nothing posts to your books until they say yes.
How it works
- 01
Forward it, or connect Gmail
Forward vendor emails from any inbox, including Outlook, to scribbles@usescribbles.com, or connect your Gmail inbox directly. Paper invoice? Text a photo over SMS or WhatsApp.
- 02
It reads the invoice
Vendor, invoice and PO numbers, dates, line items, tax, and total land as one invoice you can open. Any field the assistant is unsure of is marked for a second look.
- 03
It codes it the way your team does
Each line is coded to the account, class, and location your team would pick, with the reason shown on every line. Every correction teaches it for next time.
- 04
It catches problems
A repeat of an invoice you already have, a total that does not add up, or a vendor you have never paid gets flagged before it reaches you.
- 05
The right person approves, from anywhere
Each bill goes to the approver your rules pick, by amount, vendor, or entity. They say yes on WhatsApp, SMS, or email, or in the app. Then the bill posts to QuickBooks Online with the PDF attached.
What your team gets
Approvals go to the right person
Decide who approves what, by amount, vendor, or entity. Approvers get a message on WhatsApp, SMS, or email and say yes without logging in to anything.
Every invoice stays an invoice
Each one keeps its PDF and its fields. Search last quarter's bills by vendor or amount instead of digging through email.
Every client in one queue
Bookkeeping firms see every client, entity, and location in a single queue.
A full audit trail
Every step is logged, with who approved what and when.
Works with your accounting system
QuickBooks Online and Xero are supported. We connect other accounting systems on request.
It fits how you already work
Vendors keep emailing invoices the way they do today. You only change where they land.
See it working
We are setting up our first teams by hand. Watch an invoice go from a forwarded email to a bill waiting for approval.
Built by Aneeq, a former engineer at an accounts payable software company. Based in Vancouver, BC.